Gitte: Back in 2006 I gave presentations onSelecting the proper tool for Quality Risk ManagementYoung and in-experienced I had the belief that no topic was more essential for carrying out such risk analyses successfully. Several examples later, I picked up that this has absolutely no truth. The essential part is: plan it, get it done and documented.
In the follow article I will share some of my experiences and most important points when working with Quality Risk Management
Scoping is important for risk management
Our experience with risk analysis is that #1 pitfall is that scope is not defined or agreed upon prior to risk analysis: what is the beginning and end of the process and / or the system, and what interdisciplinary disciplines are involved. In the GMP risk analysis, risks related to product quality (Patient risk) must be identified.
Although it is interesting to include other disciplines (non-GMP), for example, business risks, environmental considerations, etc., in our experience it is difficult to manage and difficult to score when the challenges are combined.
The cross disciplinary team
Setting the cross disciplinary team, is the #2 pitfalls in managing quality risk. It is a mistake to believe it’s a one man job because the analysis should be done in a cross disciplinary team with discrete expertise represented. Bringing the cross disciplinary team together - no observation should come up alone. The intrinsic factor is that people should be gathered together listening and sharing experiences. The most important learning is to have the process facilitated, and making sure the right competencies are present. AlfaNordic has the expertise of facilitation the teamacting as meeting facilitator, oras Subject Matter Expert in certain technical/scientific topics.
Scientific and risk based approach is the key
I would like to emphasize the need for a science and risk based approach. The more relevant data that can be added to the analysis, the more knowledge-based results can be obtained. ICH Q9 accepts that level of effort; formality; and documentation may vary for risk analyzes, but is consistent with perceived risk scores.
The risk analysis may include detailed analyzes, described in long texts, however, I recommend using graphic illustrations so that the points are easier to see. The goal is that the risk analyzes reflect reality, but the real disasters most often come when there are several errors that occur in combination.
Risk Assessments are not expected to be a one-off exercise, contrary it is required throughout the total product lifecycle.
Quality Risk Assessment in qualification, scale up and validation task
- Quality risk analyzes of products, e.g. Design Validation for Medical Devices
- Quality Risk Assessment of critical processes and system designs
- Kvalitets risikoanalyser under kvalificering, scale-up og validering
- Risk Ranking and establishment of as low as reasonable practicable
- Project risk management e.g. due diligence at acquisitions
- Prioritization/screening tool for vendors or contractors
- Training in selected tools for risk assessment
- Development of tactical and operational procedures for the design of a Quality Risk Management System
- Optimisation of current Quality processes, evaluation of relevant in-process control, design control strategy
Good reasons to do your risk assessment thoroughly
- It is a regulatory expectation
- It is Common sense
- Achieve further knowledge of your process/product
- A structured way to collect and evaluate the performance of the process – and critical quality attributes during the products lifecycle
- A tool to think cross-disciplinary around the process
- Efficient planning of your resources
AlfaNordic’s quality team are trained in the principles of Quality Risk Management and we can guide and facilitate you through risk analysis sessions and we will be able to contribute with several Subject Matter Experts to join your cross-disciplinary team in case any competences are not present in-house at customer.
Read more at https://alfanordic.com/risikohandtering/ .
The article is written by AlfaNordic’s director of Quality Gitte Lyngø Nielsen.